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How to Help Clients Reduce Their Plan Duties by More Than Half

A Pooled Employer Plan, or PEP, can reduce the time and resources that an employer spends on plan responsibilities. Research shows that 83% of employers with a PEP are satisfied with the experience, citing simplified and streamlined plan management as the top benefit.1

Here’s an easy way to explain this to clients who are considering a PEP. Show them this list and ask whether they’d prefer to be on the hook for 21 plan responsibilities or only eight.

 

Employer Responsibilities
Single-Employer PlanPooled Employer Plan

Acceptance of Fiduciary Responsibilities

  • Create and sign plan document*
  • Act as a 3(16) administrative fiduciary
  • Sign contract
  • Hire and monitor recordkeeper
  • Ensure plan is administered according to plan provisions

Management of Investment Array

  • Select, monitor and replace investment options or hire and monitor 3(38) investment fiduciary
  • Make sure investments are appropriate for employees
  • Ensure a reasonable amount of investment choice
  • Monitor investments and expenses

Administration

  • Submit timely contributions
  • Provide enrollment materials to eligible participants
  • Deliver required notices
  • Manage beneficiary information*
  • Submit loan payments*
  • Update participant contribution rates in payroll
  • Review and approve termination, hardship and in-service distributions
  • Administer qualified domestic relations orders
  • Provide employee census data

Plan Compliance and Audit

  • Complete, sign and file Form 5500 annually
  • Hire an auditor if over 100 employees have a balance
  • Manage plan audits*
  • Determine that a PEP is appropriate for their employees’ retirement savings
  • Sign adopting employer agreement

Administration

  • Submit timely contributions
  • Update participant contribution rates in payroll
  • Manage beneficiary information*
  • Submit loan payments*
  • Provide employee census data

Plan Compliance and Audit

  • Support PEP audit if selected for review

* With support from The Standard

 

Employers with a PEP have fewer responsibilities because most administrative and fiduciary duties are managed by the pooled plan provider, or PPP. As a PPP, The Standard provides recordkeeping administration and fiduciary management of PEPs. 

PEPs come with other advantages for employers, including:

  • Lower administrative and fiduciary risk
  • Potentially lower costs associated with plan administration and audits
  • Access to a top-notch recordkeeping platform 

PEPs pool resources — assets and participants — to achieve economies of scale. The result is lower administrative and investment fees for participants compared with many stand-alone plans. PEPs also may provide access to participant tools, resources and fund options a plan might not otherwise afford. Another way that economies of scale can benefit a plan is that PEPs can potentially offer a greater variety of investment options. These include target date funds, index funds and actively managed funds, which allows participants to better tailor their investment strategy.

This comparison is a great refresher for clients who have a PEP and a persuasive exercise for those who don’t. Unlock the Power of PEPs to learn more or contact a local consultant.

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